Verastar
How Verastar Transformed Data Refresh from Monthly to Daily with 90% Less Manual Work
The Situation
What the client was facing
Verastar's critical business data was locked in unstructured PDF reports, requiring extensive manual effort to extract, validate, and analyze. Their existing processes relied on analysts manually processing these documents, with monthly refresh cycles that prevented timely decision-making.
Senior leadership needed access to accurate, up-to-date business intelligence to make strategic decisions, but manual PDF processing workflows created unacceptable delays and inconsistencies.
Monthly data refresh cycles delaying critical business decisions
90% of analyst time spent extracting data from PDFs vs. actual analysis
Unstructured data requiring manual processing and validation
No automated pipeline for securing and processing business-critical documents
The Approach
How we delivered the solution
Trend Labs built an end-to-end automated platform for processing unstructured PDF reports, transforming them into structured data with Power BI dashboards - designed to run autonomously with minimal operational overhead.
Our approach focused on automation, cloud infrastructure, and enabling Verastar's team to own the solution:
Automated PDF Processing Pipeline
Built LLM-powered extraction pipeline to parse unstructured PDFs, secured and backed up in cloud storage ready for processing
Cloud Data Infrastructure
Implemented Azure-based data platform with automated orchestration, transforming raw extracts into analytics-ready datasets
Power BI Dashboards
Developed interactive dashboards used daily by senior leadership for business intelligence and decision-making
Self-Sustaining Architecture
Designed automated solution requiring minimal ongoing maintenance, allowing internal teams to focus on analysis rather than data wrangling
Knowledge Transfer & Training
Handed over fully documented solution to existing team with comprehensive training, ensuring long-term ownership
The Transformation
From monthly delays to daily insights
The data platform transformed Verastar's ability to access and act on business intelligence within just three months.
Business Impact
- ✓Daily data refresh enabling proactive decision-making vs. reactive monthly reporting
- ✓Executive adoption - dashboards became essential daily tools for senior leadership
- ✓30x improvement in data availability - from monthly to daily updates
Operational Impact
- ✓90% reduction in manual data handling - fully automated ETL pipeline delivered within three months
- ✓Analysts freed to focus on insights and strategic analysis vs. data manipulation
- ✓Single source of truth eliminating data inconsistencies and reconciliation efforts
Technical Impact
- ✓Sustainable architecture - robust, well-documented solution designed for long-term maintainability
- ✓Quality standards - comprehensive testing and data quality frameworks ensuring reliability
- ✓Version-controlled BI dashboards providing auditable approach to business intelligence
Technology Stack
Modern, production-grade tools delivering enterprise reliability
Data Processing
Data Storage
AI & LLM
BI & Visualisation
Ready to Transform Your Data Operations?
If you're struggling with fragmented data sources, manual processes, or delayed reporting cycles, Trend Labs can design a modern data platform tailored to your business needs.
We'll build a small, working example using your data requirements-delivered in 15–30 business days. No cost, no commitment.